Marketing / Procurement process & timetable

The procurement process will be conducted using competitive dialogue to allow the Council to discuss and negotiate specific aspects of bidders’ proposals before selecting a preferred bidder.

The procurement process will be undertaken in four distinct stages as illustrated in the diagram below. The timescale is indicative and subject to change.

Selection Questionnaire

19 Mar 2018

Commencement of Procurement Contract notice submitted to OJEU

May to Jun 2018

Selection Questionnaire Submission Date.

Completed Questionnaires to be evaluated, and Suppliers short-listed

Dialogue: Detailed Solution

June to Oct 2018

Shortlisted bidders will be issued with ITPD and ISDS. A number of dialog meetings to take place to progress Bidder proposals and provide for feedback by the Council.

Bidders to submit detailed solutions for evaluation by the Council.

Final Tenders

Oct 2018 to Jan 2019

Further dialogue meetings, including issue of ISFT.

Bidders to submit their final tenders. Tenders will be evaluated on the basis of the criteria published within the ITPD and a preferred bidder recommended.

Contract Commencement

Jan to May 2019

Optimise Contracts. Final contract award and signing of contracts.


Stage 1: Selection Questionnaire19th March – 8th June 2018
  • Commence Procurement
19th March 2018
  • Final Date for Clarification Questions
4th May 2018
  • Deadline for Submission of Selection Questionnaire Responses
Friday 11th May 2018
  • Evaluation and shortlisting
14th May to 12th June 2018

Stage 2: Competitive Dialogue Detailed Solutions15th June – 5th October 2018
  • Issue Invitation to Participate in Dialogue (ITPD)
    and Invitation to Submit Detailed Solutions (ISDS)
15th June 2018
  • Dialogue Meetings
W/c 18th June to w/c 16th July 2018
  • Deadline for Submission of Detailed Solutions
24th August 2018
  • Evaluation and Shortlisting
28th August to 5th October 2018

Stage 3: Final Tenders8th October 2018 – 28th Jan 2019
  • Dialogue Meetings
W/c 8th October to 5th November 2018
  • Invitation to Submit Final Tenders (ISFT)
W/c 19th November 2018
  • Deadline for Submission of Final Tender
W/c 3rd December 2018
  • Preferred Bidder Notified
W/c 28th January 2019

Stage 4: Contract CommencementFebruary to May
  • Optimise Contract
3 months
  • Final Contract Award / Contracts Signed
April / May 2019